2023 Saskatchewan Winter Games Code of Conduct, Waiver and Consent Form

Liability Waiver and Release: 

In consideration of acceptance of my participation in the 2023 Saskatchewan Winter Games, I waive any and all claims I may have against, and release from all liability, and agree not to sue the City of Regina, the Regina 2023 Saskatchewan Winter Games Host Organization, the Saskatchewan Games Council Inc., the University of Regina, the District Sport Associations and their respective directors, officers, servants, agents, sponsors, employees, and volunteers for any personal injury, death, property damage or loss sustained by me as a result of my attendance at and participation in the 2023 Saskatchewan Winter Games arising out of any cause whatsoever including without limitation negligence or breach of statutory duty.  In addition, I grant permission to administer any medical treatment that may be required. 

Risk: 

I am participating voluntarily in the 2023 Saskatchewan Winter Games and the event. In consideration of my participation, I hereby acknowledge that I am aware of the risks, dangers and hazards associated with or related to the 2023 Saskatchewan Winter Games, it’s activities, events and programs. The risks, dangers and hazards include, but are not limited to exposure to COVID-19 or any other infectious disease. I further state that I am in proper physical condition to participate in these Games. 

I hereby grant to the Saskatchewan Games Council, the Regina 2023 Saskatchewan Winter Games Host Organization, and the Districts the following rights to collect, use and disclose my personal information given by me during the Games: 

1. To collect and use, without payment of any fee, charge, or compensation of any kind, including royalties, any and all written information about me (but not including information given on the Medical Form), for non-commercial promotional purposes, or research purposes and I also agree to waive any right to approve such use or disclosure now and in the future; 
2. To disclose my personal information (including medical), collected during the registration process in GEMS.pro, to the District Chef de Mission, the Provincial Games Consultant and medical professionals for the continuity of care in the event of injury, medical emergency or an existing condition requiring treatment during the Games 

•      Information collected during the registration process in GEMS.pro may be stored on servers located in Denmark. For the GEMS.pro privacy policy please see GEMS.pro privacy policy. To disclose my personal information collected during the registration process in GEMS.pro to the Regina 2023 Saskatchewan Winter Games Host Organization medical personnel and, if applicable, to local medical partners, in order for them to provide me with necessary medical treatment I may require while participating in the Games; 

3.  If I am removed from play for medical reasons, to disclose information pertaining to my removal from play, including the specific medical condition or injury, to my District Chef de Mission and Provincial Games Consultant; and 
4. To use or disclose any and all personal medical information about me in an anonymous form only, for the purposes of creating reports and to do statistical analysis of medical incidents among games athletes. 

I agree that any photograph, work expressed by any process analogous to photography, video or cinematographic film (the ‘Work’) produced by, at the request of or under the direction or control of the Saskatchewan Games Council, the Regina 2023 Saskatchewan Winter Games Host Organization or under its supervision during the 2023 Saskatchewan Winter Games and in which I, or the minor person appear may be used, adapted, altered, cropped, produced, published, republished, distributed to the public, communicated to the public by telecommunication, publicly presented as a cinematographic work, presented at a public exhibition or archived by the Saskatchewan Games Council, the City of Regina, the Districts and their representatives, assigns, employees and agents and any person acting under their authority, for any purpose related to departmental programming and its promotion throughout the world and indefinitely including but not limited to, in any publication, broadcast, posting on the Internet (Web) advertising or display, and I hereby forever release and discharge the Saskatchewan Games  Council, the Regina 2023 Saskatchewan Winter Games Host Organization, the City of Regina, the Districts and their representatives, assigns, employees, agents and any person acting under their authority from any claims of any kind arising out of or in connection with the use of the Work, including, without limitation, any and all claims for invasion of privacy and libel as described above.

I hereby waive any and all rights I may have in the Work, including moral rights, and I hereby waive any right to receive remuneration of any kind, including but not limited to royalties, for the use of the Work. 

As a result of my application as a participant in the 2023 Saskatchewan Winter Games the Saskatchewan Games Council, the Districts, and the Regina 2023 Saskatchewan Winter Games Host Organization will receive personal information from me. In accordance with the legislative requirements, personal information received from me will be held securely and in confidence and will be used only for the purpose of accreditation, communication, information sharing, promotion, and statistical reporting for the Saskatchewan Winter Games. I consent to those uses listed above. 

The purpose of the Code of Conduct is to ensure a safe and positive environment by making individuals aware that there is an expectation of appropriate behaviour consistent with the Code.  The Saskatchewan Games support equal opportunities, prohibit discriminatory practices, and are committed to providing an environment in which all individuals are treated with respect and fairness.

Follow this link to access and read the full Code of Conduct: 

• Athletes, Coaches, Managers and Mission Staff
• Officials 
• *** Please return to the participant registration page once you submit this form to finalize your registration profile ***

I have read, understand, and agree to abide by the Code of Conduct while traveling to, participating in and returning from the 2023 Saskatchewan Winter Games.  I understand that if I do not abide by this Code of Conduct, disciplinary sanctions may be imposed against me and this discipline may result in expulsion from the 2023 Saskatchewan Winter Games with the return home at my own expense.